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Annual Maintenance Program

Running a business is hard enough without having to worry about keeping up with the corporate formalities required under Florida law. That is why  the Nici Law Firm does more than help individuals form their businesses. We are here to help maintain your business throughout the years.

lawyer talking with client for annual maintenance programWhat is the Annual Maintenance Program?

The Annual Maintenance Program is a unique program offered to the clients of Nici Law Firm. The program helps businesses maintain their records in accordance with Florida law.

What is Included in the Annual Maintenance Program?

Some of the services included in the Annual Maintenance Program are listed below.

• Prepare and file the Annual Report

Under Florida law, all corporations, LLCs, limited partnerships, and limited liability partnerships must file an annual report with the State of Florida, Division of Corporations to maintain active status. The filing fees are dependent on the type of business entity. If your business does not file an annual report, it will be administratively dissolved and revoked from the Department’s records. Nici Law Firm will ensure that your Annual Report is filed by the proper deadline and complies with all Florida legal requirements.

• Annual Meeting and Minutes

All Florida corporations are required to hold an annual meeting. Nici Law Firm will ensure that the annual meeting meets all the legal requirements. For example, the corporation must notify shareholders of the date, time, and place of the annual meeting no fewer than ten days or more than 60 days before the meeting date.

Nici Law Firm will also document the meeting using meeting minutes. The meeting minutes may include the following:

• The name of the corporation,
• The date and time of the meeting,
• The names of the individuals present;
• The topics discussed or voted on; and
• Signatures.

• Maintain the Records Book

Nici Law Firm will assist in maintaining the business’s record book. All Florida corporations must maintain and record the minutes from all meetings of their shareholders and board of directors. Additionally, there must be a record of all actions taken by the shareholders or board of directors without a meeting. Documents such as articles of incorporation, by-laws, stock certificates, and amendments to the governing documents should also be maintained in the record book.

• Act as a Registered Agent

A registered agent is an individual or business entity that accepts tax and legal documents on behalf of the company. Nici Law Firm will receive all services of process, so your business does not have to be available. It will notify the business owners of any service or process. When you have Nici Law Firm act as your registered agent, you will not need to worry about potentially missing an important legal document or notice.

Why Does My Business Need the Annual Maintenance Program?

The annual maintenance of your Naples business is critical. If your business is not kept active and in compliance with Florida law, you could face significant fines and criminal penalties. Additionally, it can help protect shareholders against personal liability for obligations incurred by the business. If your corporation does not follow all the legal formalities, the court could regard it as a sham corporation, allowing creditors to pierce the corporate veil and bring personal suits against the shareholders.

In addition to the legal benefits above, the Annual Maintenance Program will help with the operation of your business. For example, banks and other lenders will want to review your record book before lending money to your business. Additionally, clean recordkeeping will help the company prepare legal documents, tax returns, and financial plans.

How Do I Enroll in the Annual Maintenance Program?

Please let us know if you are interested in the Annual Maintenance Program (“AMP”), and we will be happy to provide you with enrollment information and associated fees.

Call A Naples Business Planning Lawyer

If you have questions about our Annual Maintenance Program, you should contact Nici Law Firm. James R. Nici is an experienced business attorney with over 25 years of experience. Contact our office today at (239) 449-6150 or use our web form to set up a free consultation.

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